Location: Auckland - Auckland CBD
Work Type: Permanent Full Time
Reference: SC12558
About the firm
Our client is an established accounting and business advisory firm with long history in the New Zealand market and strong international presence. Due to growth, team dynamics and expanding structures, the opportunity has arisen for an accomplished senior executive administrator to join the firm’s Auckland CBD office.
This is a newly created role, the key purpose of which is to ensure the smooth operation of the office, workflow management and the efficient communication between the teams in the firm, their clients and all other external stakeholders.
The firm is experiencing sustained growth and offer exciting career development potential for all their team members across different functional areas, including this role.
About the role
Some of the key responsibilities in this role, as defined by our client, include but are not limited to:
- high-level administrative and compliance support to the directors and the various teams within the firm
- analyse, document and implement efficient system processes and procedures working closely with the teams in the firm
- design and map processes and repetitive tasks toward automation
- file, scan, copy, and maintain client files in XPM and the FYI document management system
- make sure the firm’s compliance requirements such as (AML and ISQM) are met
- review, design and document processes (such as office filing procedures for client correspondence)
- monitor and conduct regular updates in XPM and Plus91 and ensure deadlines are met
- act as a point of contact between the accounting team and external parties (such as clients, outsourced teams and others)
- manage workflow working alongside and reporting to the COO and the Client Managers
- review documents and templates with firms FYI document management system
- various other ad hoc duties and responsibilities as required
About the successful candidate
We are looking for an accomplished senior executive administrator with extensive experience, ideally, in a similar role in an accounting firm. Experience in other professional services firms (such as law firms) would also be of potential interest for this role.
The role requires excellent executive assistant skills and experience, including proven organisational and time management skills and ability to prioritise and manager conflicting priorities.
Excellent written and verbal communication skills, high level of of accuracy and attention to detail are essential for this role. Our client is looking for a systems savvy professional with advanced working knowledge of Xero and Microsoft Office applications.
Ideally, we are looking for an experience executive administrator with good understanding of accounting processes and the dynamics within a chartered accounting firm in New Zealand.
How to apply
To register your interest, please apply online by clicking on the APPLY NOW button on this page. Alternatively, you can email your CV and Cover Letter (that outlines your relevant skills and experience to this role) to steve@scirecruitment.co.nz or claire@scirecruitment.co.nz quoting reference number sc12558.
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